Department: Human Resources

Human Resources Assistant

Human Resources Assistant

Compassionate and Collaborative Care at the World’s Largest Non-Profit Animal Hospital

The Schwarzman Animal Medical Center’s commitment to compassionate veterinary care dates back to 1910 when it was founded as a clinic to help animals whose owners could not afford treatment. We continue this this legacy today as the premier veterinary hospital in New York City, maintaining the only Level 1 Trauma Center in the tri-state area and the highest standards of care as part of our American Animal Hospital Association (AAHA) accreditation. With 130+ veterinarians working collaboratively across 20 specialties and services, our team prides itself on delivering world class veterinary care to help keep pet families together.

A Commitment to Lifelong Learning

When you join the team at AMC, you join a renowned team of veterinary professionals dedicated to innovative care, research, and education. Our prestigious postgraduate education programs attract future leaders in veterinary medicine, and the clinical research conducted at AMC has led to breakthroughs that change the way care is delivered industry-wide. This shared commitment to learning and innovative care creates a collegial, collaborative environment with rewarding opportunities for advancement, growth, and mentorship.

Reports To:

Human Resources Manager

Duties will include but are not limited to:

  • Respond to internal and external HR related inquiries or requests
  • Perform orientations, onboarding and update records with new hires
  • Performs input into HRIS for employee maintenance and personnel changes
  • Troubleshoot and direct employees to proper HR assistance when inquiring within the HR department in person, through emails or phone inquiries
  • Support the hiring process by coordinating employee drug testing and performing background checks
  • Liaise with other departments or functions (payroll, benefits etc.)
  • Assist in conducting New Employee Orientation and in the intake process of all new employees and Volunteers
  • Acts as liaison for AMC Volunteer program
  • Communicates with incoming and outgoing Residents and Interns to assure a smooth transition at AMC
  • Assist HR Manager and Director on special projects and hospital wide annual training requirements (Residency and Internship Programs, Graduation, Sexual Harassment, etc)
  • Support other HR related functions as assigned

Mailroom maintenance:

  • Responsible for processing and distributing all AMC mail, incoming and outgoing in a daily basis
  • Responsible for maintaining the supplies and updated internal employee mailboxes when needed
  • Responsible for communicating with outside services as, US Post Office, FEDEX, etc. to assure proper delivery of packages and service request

Employee File maintenance:

  • Responsible for filing/maintaining employee records on a regular basis
  • Maintains all HR files and documents for internal and external audits and inquiries
  • Updates employee files with job changes, payroll changes, etc.

Requirements and skills:

  • 3 + years experience as an HR Assistant, or relevant human resources/administrative position
  • Able to work collaboratively with all levels of staff
  • Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)
  • Experience with HR databases and HRIS systems (e.g., ADP WorkForce Now and Time + Attendance)
  • Outstanding communication and interpersonal skills
  • Ability to handle data with confidentiality
  • Good organizational and time management skills
  • High School Diploma, college degree a plus

Job Type


Salary Range

$22.00 – $30.25 per hour


Interested and qualified candidates should email resume/application, with cover letter, to or fax: 212-758-8157.